Robin Powered updates
Robin Powered updates

Get notified when someone fails the health checkpoint

You can now choose to alert specific people whenever someone fails the health checkpoint requirements after booking a desk in the office. Once configured, we'll send a notification about the incident to the listed emails, so you can follow up with the right process to keep everyone safe.

Admins can configure the mailing list when setting up a health checkpoint via Manage > Integrations > Health Checkpoint > Email notifications.


Setting up a checkpoint for the first time?

Set required answers for health checkpoints

Admins can now set required answers for health checkpoints, which prevents people from continuing unless they meet the requirements. When enabled, people who do not meet the requirements will be asked to stay home to keep everyone safe.

Admins can view the results of daily checkpoints via Manage > Access for reporting.


If you already have an active health checkpoint, you can edit it to set requirements going forward via Manage > Integrations > Health Checkpoints.

Learn how to configure checkpoint requirements →

Get an accurate view of desk demand with abandoned desk protection

With a new focus on flexible work, an always-up-to-date office map is essential. Workplace teams need a clear view of who’s in the office when to understand the supply and demand of desks.

With abandoned desk protection, you can now keep more desks available when plans change by automatically releasing desks if nobody checks into the reservation. (Sound familiar? It’s a lot like our abandoned meeting protection).

Say goodbye to booked desks without people in them or messy office capacity data. Instead, get a historical and living record of what desks are actually in use and by who.

As an employee, if you reserve a desk but don't check in, you'll get a notification like this:

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Check out our help center articles about desk check-ins and abandoned desk protection for more details.

Don’t have desks set up in your office yet? Reach out to your account manager to get started.

Meet your people where they are with desk check-ins on Microsoft Teams and Slack

Office accessibility has never been easier. We expanded on our desk check-in feature so people can check into a desk right from Slack or Microsoft Teams.

For offices using desk check-ins, when an employee books a desk they’ll receive a check-in notification at the start of the confirmation window.

Then, they can check-in or release the desk reservation without having to leave the app they were just messaging a teammate from.

Here’s what you’ll see:

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Check out our help center articles about desk check-ins, and our integration with Slack and Microsoft Teams for more details.

Don’t have desks set up in your office yet? Reach out to your account manager to get started.

Protect employees as part of your office return with health checkpoint

COVID-19 has transformed the way we work forever, which means workplace teams need new tactics to get employees back to the office safely. With a growing number of customers returning to their workplaces, they’re turning to Robin to help manage new safety and flexibility requirements.

That’s where our health checkpoint functionality comes in. With health checkpoint, you can send surveys to employees and collect data from them to determine if they’ve been in contact with someone or are personally experiencing symptoms of COVID-19 prior to coming into the office.


With health checkpoint, you can:

  • Easily identify who may have been impacted by COVID-19 (either personally experiencing symptoms or by being exposed to someone with symptoms or the virus)
  • Stay compliant and mitigate safety risks

Interested in setting this up? Navigate to the “Integrations” page under the “Manage” tab to get started or view this Help Center article for more details.

Use desk insights to stay on top of your office return and ahead of new ways of working

Anticipating what your people need for a smooth return to office is no easy feat. Fortunately, with the right insights, it’s much easier to be proactive.

That’s where our new desk analytics come in. With these new reports, you can see an overview of total bookings, busiest days, and overall capacity to see how to best use your office and ensure a safe return for your employees.

With desk analytics, you can:

  • Monitor who's in the office when to stay within safe capacity
  • Get a clear picture of your supply and demand for desks
  • Plan seat assignments and flexible desk strategies
  • Adapt your floor plan to new ways of work

Check out analytics for desks under the “Analytics” tab page, or check out this Help Center article for more details. Don’t have desks setup? Reach out to your Account Manager for more details on how to get started!

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Find and book resources in less time with improvements to the Robin dashboard

We made several enhancements to Robin’s interface, to create a better user experience and cleaner look and feel. The new “Office” tab puts your office map front and center leading to better discovery, people search and booking in your workplace.

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Some key highlights include:

  • The new “Office” tab shows all elements of the workplace on the map, making it easier to find a meeting room or desk near your team.
  • Users can see all spaces/desks from the map, but only those that they have permission to book (and are available) will be green and ready to reserve.
  • The default state of the map is “now”; picking a date and time will update the availability and status of the floor based on whatever time you choose.
  • Disabled desks will show up as “crossed out” and won’t be available to book on the map.

Here's a brief overview of some of the changes. For additional details, view the Help Center article or reach out to your Robin team (your AM or CSM) for more details!

Understand office insights with check-ins for desks

It’s no secret that planning a transition back to your office during a global pandemic is tricky. We realize things can feel unpredictable even though it’s more important than ever to know who is coming to the office and have a clear understanding of your supply and demand for desks.

That’s why we just released our check-in functionality for desks. By prompting people to confirm their desk booking well in advance, you can verify a person's intent to use the desk they’ve reserved. This gives you better visibility into how your office is being used.

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Once enabled, you can:

  • Check-in via mobile or web
  • Receive reminders on upcoming reservations
  • Review check-in and reservation reports

Want to use desk check-ins in your office? Read this Getting Started guide for more details on how to enable. If you don’t have desks and you’d like to get this turned on, reach out to your Account Manager or CSM for more details.

Available for Premier & Pro plans, only

Set up your floor plan quickly and easily with Robin’s Desk Layout Tool

We get it. Setting up a floor plan can be tedious and time-consuming. At the same time, we know how important it is that your office map is an accurate reflection of your real office.

Our desk layout tool, now available in your Robin account, is designed to help you make quick and easy adjustments to your seating assignments and floorplan, all right from the map that looks just like your office.

Simply put, with the tool, you can:

  • Configure your floor plan right from your map
  • Provide a more accurate view of the office with key features like 120-degree desk shapes and more complex desk configurations
  • Cut down on time managing your floorplan with easy seating arrangement adjustments

Interested in learning more? Check out our help center here. If you don’t have a map setup but want one, reach out to your AM or CSM.

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Export desk reservation history by person

Admins can now export a person’s history of desk reservations, to see when they came into the office. Download and open exports in the spreadsheet tool of your choice by navigating to Analytics > Exports > People.


This feature is available for Pro plans & above, with total time range available increasing per plan. For more details on how to export this report, get started here.

For a full overview on what was recently released, click on our Release Notes page here.