Robin Powered updates
Robin Powered updates

Add work areas to your office map




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Today, Admins can define regions of the office for teams/departments, neighborhoods, or work style.

At a glance, employees can quickly navigate the office when planning their next trip back. Tapping on the label will show which desks, amenities, and people are working within the selected work area.

Admins can review daily desk utilization, broken down by work area, to better understand which parts of the floor are booked most often.

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To set up a work area for your office, start on the Office tab and hit Edit > Layout

A faster, more robust way to update your office




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Set up and update your office’s meeting rooms, desks, and points of interest all from one tool.

We've refreshed our layout tool to make it fast and easy to update everything from one spot. No more jumping between different tabs and pages.

To get started, select Layout from the Office tab or take a look at this overview.


Manage guest visits to the office




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Admins can now manage guest visits to the office from the web dashboard.

Within the guest experience tools, you can now:

  • Register a guest’s visit.
  • Set up a required screening questionnaire.
  • Provide the guest with all the necessary pre-arrival information.
  • Send an email notification to the host upon arrival.
  • Track guests in a visitor log.

The guest experience is available to all plans today. For more details and to get started with managing visits to the office, start with this help doc.

Get a detailed overview of how the office is being used with the activity summary export





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Today, we're introducing a new data export called Activity Summary for all plans. As teams look for insight to how their offices are being used, we built this report to compile activity across spaces and desks.

Questions this export can help you answer:

  • "What teams are using the office the most?
  • "How often is Janet coming to the office, do they need an assigned desk?"
  • "What was last month's activity compared to the previous month?"

This export summarizes the number of desks and spaces reserved, checked in and auto-released by the users in your organization. The export contains the user’s department, user groups and scheduled access. The report can be filtered by a specific building, too.

We pre-compile a monthly digest or you can download a custom date range (going back 60 days for Pro plans, and unlimited for Premier).

To get started, go to Analytics > Exports > Activity Summary

Exports are available on Pro and Premier plans.

Give your Organization's Office Pass a custom logo and color





Admins can now set a custom background color and monochrome logo to the Office Pass.

Adding some company branding can make your team feel at home in Robin and can be done in under a minute.

To get started, go to Manage > Themes.

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Avoid duplicate reservations with new desk policies





We've added two new desk reservation policies to help keep the office running smoothly:

  1. Allow overlapping reservations (on by default). Turn off to prevent people from booking more than one desk at a time in the same office.
  2. Restrict reservations to working hours (off by default). When turned on, people may only reserve a desk during the hours a building is open.

Admins can configure both of these policies via Manage > Offices > [YOUR BUILDING] > Desk Policies

Overlapping reservations

Set capacity limits for flexible desk reservations





Today we're releasing an update to help workplace teams manage capacity by limiting the number of bookable desks available per day.

How does it work?

  • Once the limit of flexible desks are booked, no more reservations can be made.

  • As reservations are made, the Daily Roster updates and summarizes the projected utilization by day to keep teams up to date.

  • Assigned desks are already counted towards the floor capacity since they are used for people who come into the office 4-5 days a week.

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Employee experience

As people plan trips back to the office, they will see how many desks are available and if capacity has been met on both the web and mobile apps.

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Get started with flexible capacity management.

Bulk upload a list of people to a Group





Admins and users with permissions to manage Groups can now bulk import a list of people via CSV.

Bulk uploads make it easy to get started with Groups and keeping them up to date. When people are added to a Group they will also be invited to the Robin organization.

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Start using Groups with this guide.

People can now see office hours and how many desks are available





Workplace visibility is essential when people plan their next trip to the office. We've added two new pieces of information to the web booking process to keep people informed:

  1. Office hours to help people know when the office is open and when they can come in.
  2. How many desks are available.

To set your building's office hours, get started with this guide.
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A better desk booking experience for the web dashboard





We've made some significant upgrades to the desk booking experience on the web dashboard.

You can now complete health checkpoints and check-in for your upcoming desk reservation from the web dashboard.

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We've also made much it easier to see what desk you've reserved across the platform with a "Your Desk" pin.

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If someone reserves a desk outside of the set office hours they will see an alert before booking the desk.

These upgrades are live today. Get started with desk check-ins here.